The Mayor and Council welcome the opportunity to recognize residents, special events, programs, businesses, and others whose contributions make Carrollton the community that families and businesses want to call home.

Process

Ceremonial requests described below are subject to final approval by the Mayor. The City of Carrollton reserves the right to:

• edit ceremonial requests to reflect the City’s vision, mission, and goals; and
• decline any ceremonial request

All ceremonial requests should have a specific local connection with the City of Carrollton unless the request involves a special significance to the City, region, or state, as determined by the Mayor.

All requests should be made through the City Secretary’s Office. Please email the City Secretary at chloe.sawatzky@cityofcarrollton.com or call 972-466-3001 to inquire about a ceremonial request.

In order to accommodate preparation and scheduling, all requests should be made as far in advance as possible, with a minimum of 10 business days prior to the occasion. A staff member will contact you once your request is approved and ready. Submitted requests should not be assumed automatically approved.

Types of Ceremonial Requests

• Proclamations– A proclamation is a formal declaration by the Mayor in honor of a person, group or event. Proclamations will not be issued for business groundbreaking, ribbon-cutting, or grand-opening events. Proclamations will be issued only for events or programs that occur within the City of Carrollton, or directly impact Carrollton residents. Whenever possible, a sample proclamation or wording should be provided. Longer requests may be shortened by City staff. One formal presentation copy will be provided at no charge. Proclamations should be picked up at the City Secretary’s Office located in the City Manager’s suite on the second floor of City Hall (1945 E Jackson Rd), unless other arrangements have been made. If you would like the proclamation presented by the Mayor or Council at a Council Meeting or an event, please indicate this with your request.
  
  

• Letters– A letter of welcome, greeting, or congratulations will be issued for programs, conferences, conventions, seminars, or other significant events when a proclamation is not appropriate. Whenever possible, a sample letter or wording should be provided. One formal copy will be issued per request. Letters are not eligible for formal presentation by the Mayor or Council.
  
  

• Appearances/Addresses– Appearances and/or addresses by the Mayor or Council must be scheduled through the City Secretary’s Office. It is not possible for the City to fulfill all such requests.